Case Study: 5 h/week saved, 3× faster onboarding, 85% client retention

A brief story


Renzy came to me in January 2024 with one big problem.

He wanted to move client workout plans from Excel to Notion.

He recently discovered Notion and knew almost nothing about it.

But he saw a potential for scaling his personal training business with Notion.

And also for aesthetic reasons - Notion feels more eye pleasing and UX friendly.

That’s where the power of Notion comes in and Excel struggles to do.

Building scalable systems, which are organized in one place for many people, and personalized at the same time.

We talked about the structure, how he collaborates with his clients and what are the main struggles right now.

Then we proceed to work on the best solution possible.

How the collaboration went (In detail)


At start, we only planned to do a workout system in the way that he could scale up (use built-in database templates for workout plans) and collaborate with his clients.

And optionally expanding later for a personal system.

Workout System: